bexio integration for Swiss SMEs
80% less time for preliminary bookkeeping.
HuusFlow receives your documents automatically, reads them, assigns accounts, learns from your previous bookings and transfers reviewed data straight into bexio.
Around 80% less routine work. 50% time savings guaranteed. Every step traceable.
Trusted by Swiss businesses
- Hospitality
- Trades
- Commerce
- Fiduciaries
The problem
Every document
goes through the same manual work.
Download, rename, type out, categorise, check, record. From scratch for every single document. That costs hours every week, week after week.
- Collecting documents one by one from inboxes, portals and folders
- Working out account, tax rate and booking text for every document again
- At month end, documents are missing that nobody can assign any more
The solution
HuusFlow takes over
the entire workflow.
From incoming document to handover in bexio, the routine runs automatically. The professional review stays with you.
- Documents arrive automatically from your email inbox and the bexio inbox
- Account, tax rate and booking text are suggested and learned
- Reviewed entries go to bexio in a controlled way, including bank reconciliation
The workflow inside HuusFlow
Incoming documentsAI processingLearning categorisationYour reviewBank reconciliationTransfer to bexio
Features
More than document capture.
A complete workflow.
- Automatic email import
- HuusFlow monitors your existing inbox and picks up new invoices on its own. No downloading, no renaming, no sorting.
- bexio inbox monitored
- Whatever lands in your client account’s bexio inbox is processed automatically. You do not have to forward anything.
- Recognition down to line level
- Supplier, date, invoice number, amounts and currency. Including multiple line items and different VAT rates on the same document.
- Learning categorisation
- Account, tax rate and booking text are suggested automatically. Your corrections are stored as a rule and applied next time.
- Individual rules per client account
- Every client account gets its own booking rules and supplier mapping. If bexio does not know a supplier yet, HuusFlow flags it and creates it once you click.
- Credit card as one clean entry
- Instead of creating a separate supplier invoice for every receipt paid by card, HuusFlow books the statement as one entry, with the card statement and all related invoices attached as PDFs.
How it works
Automated preliminary work
in 3 steps.
- Documents come in
- Automatically from your email inbox and the bexio inbox, or from you via upload and photo. Foreign currencies included.
- HuusFlow processes them
- Reading, detecting line items and tax rates, assigning accounts, writing booking text, matching suppliers. Seconds per document.
- You approve
- Uncertain cases land in the review list. Everything that fits goes to bexio in a controlled way, neatly prepared for you and your fiduciary.
From practice
Measurable relief
in everyday work.
Observations from pilot businesses and test client accounts. Actual time savings depend on your previous workflow, your document mix, the setup and how much review you want.
- Hospitality
- Around 200 documents from one week were fully captured, categorised and transferred to bexio in about 15 minutes.
- Fiduciaries
- Fiduciaries who have tested HuusFlow so far save around 80% of the time spent on preliminary bookkeeping in normal operation. The time freed up goes into additional client accounts.
- No bookkeeping background
- In businesses with several companies the preliminary work is often handled by someone who never trained in bookkeeping. That is exactly where HuusFlow helps most: the process is always the same, every step is presented so it can be followed, and anything uncertain goes to the review list rather than into a wrong entry.
Technology & security
Fast today.
Faster tomorrow.
Large stacks in minutes
In one pilot business, around 200 documents were processed and in bexio in about 15 minutes. Thanks to parallel processing you never wait for your bookkeeping.
Stored in Switzerland, processed in the EU
Your documents sit on Swiss servers in Geneva. For text recognition they go to a data centre in the Netherlands and come back. Nothing goes to the US. We show the whole route step by step on the transparency page.
Swiss processing on request
If the place of processing matters more to you than the last percent of accuracy, we set your client account up on a model that runs entirely on Swiss servers. We tell you beforehand what that costs in accuracy and time, with figures from our own comparison test.
No training on your data
Your documents are used solely to process your own request. They are not fed into the training of AI models.
Encrypted in transit and at rest
Encrypted on the way, encrypted in storage with AES-256. Passwords are never held in plain text, only as check values that cannot be reversed.
Security aligned with ISO 27001
Development and operations are aligned with the requirements of ISO 27001. Certification is currently in preparation.
Official bexio interface
The connection runs through the official bexio API using OAuth2. HuusFlow only accesses the data you release.
Requests in days, not quarters
At the request of a fiduciary we shipped a new function within one week. Our architecture lets us follow up on individual requirements quickly.
Time savings guarantee
At least 50% time savings.
Or your money back.
We are convinced that HuusFlow will take over far more than half of your current manual work. In practice the saving is usually much higher. If that is not the case for you, you do not pay for it.
No setup fee, no minimum term, cancel monthly. We look at your workflow together so you know where you stand from day one.
Ready for less routine work?
In 30 minutes we’ll show you what HuusFlow looks like in your business. No technical knowledge needed.
Book a free demo