Many properties,
even more invoices.
A management company with thirty properties receives hundreds of invoices every month from tradesmen, utilities and service providers. The volume is not the problem, the assignment is. HuusFlow captures them and proposes the assignment, you check it.
What eats up time today
- Every invoice has to be assigned to the right property and the right cost type before it is booked
- The same tradesmen work on several properties, the invoices look almost identical
- Line items relevant to the service charges have to be separated cleanly, otherwise the statement turns into a correction later
- The volume grows with every new client account, the effort per invoice stays the same
Documents that arrive every month
- Tradesmen and repair invoices
- Maintenance contracts for lift, heating, fire protection
- Electricity, water, district heating, waste disposal
- Cleaning, caretaking, garden maintenance
- Insurance and fees
- Invoices from site management and planners during renovations
What HuusFlow does with them
- Automatic intake
- Invoices come in from the monitored mailbox and from the inbox of your accounting system. Nobody downloads and renames anything any more.
- The assignment is learned
- Account, cost type and entry text are proposed. Your corrections are saved as a rule and applied the next time.
- Line item level instead of total amount
- On invoices with several services the line items are recognised individually, so the split does not have to be done by hand.
- Separate client accounts
- Each management unit is its own client account with its own rules. No mixing between properties.
- Bank reconciliation
- Payments are matched, missing documents and bank charges stand out before the closing is due.
Why this pays off here in particular
The value per document comes from a pilot business: around 200 documents were processed after about 15 minutes and reviewed and approved after around 20 minutes, because the review runs in parallel. It depends on the document volume, not on your current effort.
Questions from property management
Can invoices be assigned to the right property automatically?
HuusFlow proposes the assignment based on your rules and the previous entries, the approval stays with you. What that looks like in your case, we go through in the demo with your real invoices.
We keep every property separate. Is that possible?
Yes. Each unit is its own client account with its own rules and its own supplier mapping. Separate conditions apply for several client accounts.
How fast are large batches processed?
The processing runs in parallel. In a pilot business around 200 documents were captured and transferred in about 15 minutes.
We work with an external fiduciary. Does the fiduciary see the documents?
Yes, provided you grant access. The documents sit cleanly prepared in your accounting system, just as the fiduciary expects them.
Other sectors: Hospitality, Trades and construction, Fiduciaries
Let us work it out for your business.
30 minutes with your own documents. Afterwards you know what HuusFlow saves you.
Book a demo