The pile of documents
after closing time.
No other business produces as many small documents as a restaurant. Delivery notes in the prep room, till receipts from the wholesaler, three card statements a month, plus cash. HuusFlow takes the capturing off your hands, so you do not end the evening at your desk.
What eats up time today
- Delivery notes arrive several times a day, often without an invoice, and the invoice follows weeks later as one collective bill
- The credit card statement consists of dozens of small amounts from suppliers, petrol stations and online orders
- Documents sit in the office, in the car, in an apron and in the head chef’s WhatsApp history
- At the end of the month exactly those documents are missing that nobody remembers any more
Documents that pile up every day
- Delivery notes from beverage and food suppliers
- Wholesaler invoices with many line items and several VAT rates
- Till receipts and cash documents
- Credit card and card terminal statements
- Laundry, cleaning, waste disposal, maintenance
- Staff documents and expenses
What HuusFlow does with them
- A photo is enough
- The cook photographs the delivery note with a phone, HuusFlow reads it out. No sorting, no filing, no catching up at the end of the month.
- Several VAT rates on one document
- Drinks and food on the same invoice are recognised separately, each with the correct rate. Even with twenty line items.
- The card statement as one entry
- Instead of creating a separate supplier invoice for every document paid by card, you get one clean entry with the statement and all related invoices as PDF.
- Regular suppliers are learned
- On the second document from the same supplier the categorisation is right by itself. Your corrections are saved as a rule.
- Missing documents stand out
- During the bank reconciliation you see straight away which payment still lacks a document, instead of noticing it at the closing.
From a pilot business
Observation from one restaurant business. The actual saving depends on your document mix and on your current processes.
Questions from gastronomy
Does this also work with documents photographed in the kitchen?
Yes, that is the normal case. HuusFlow reads receipts photographed at an angle, creased or greasy just as well as a clean scan. Whatever stays uncertain goes into the review list instead of into a wrong entry.
How are delivery notes handled when the invoice only arrives later?
The delivery note is captured and stays linked. When the collective invoice arrives, you see which deliveries belong to it.
What happens with the credit card statement?
It is captured as one entry, with the card statement and all related individual invoices attached as PDF. That saves you dozens of single entries and saves your fiduciary the clean up work.
We run several businesses. Is that possible?
Yes. Each business is its own client account with its own rules and its own supplier mapping. Nothing gets mixed up.
Other sectors: Trades and construction, Property management, Fiduciaries
Let us work it out for your business.
30 minutes with your own documents. Afterwards you know what HuusFlow saves you.
Book a demo